1. Musical Selections by GPE/OPE Chorus Students in recognition of "Music in our Schools" Month

Minutes: Under the direction of Katy Polk, the Grove Park and Orange Park Elementary School Choruses highlighted the district's "Music in our Schools" month by performing two vocal selections.

2. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

3. C-1 Minutes of Student Hearings and Regular Meeting on February 23, 2016

Attachment: Minutes Reg Mtg 02-23-2016.pdf
Attachment: 2016 Feb 23 Disciplinary Minutes.pdf (Confidential Item)

4. C-2 Resolution #16-13, 2016 Clay County Agricultural Fair

Attachment: 2016 Clay Co Fair RESOLUTION.pdf

Deputy Superintendent

5. C-3 2016-2017 Employee Calendar - revised

Attachment: Employee Work Calendar 2016-17.pdf

6. C-4 Summer School Calendar 2016 High School/Junior High and Grade 6

Attachment: Summer School Calendar 2016.pdf

7. C-5 Daily Hours for Teachers and Students for 2016-2017

Attachment: School - Daily Hours 2016-2017.pdf

8. C-6 Proposed Allocation Changes 2015-2016

Attachment: Allocation Summary - March 22, 2016.pdf

Information and Technology Services

9. C-7 E-Rate Contracts

Attachment: Contract Award with revisions A (2).pdf
Attachment: GCI Quote#24012690_01-W1 (2).pdf
Attachment: GCI Quote#24017326_01-W1 (2).pdf
Attachment: GCI Quote#24017330_01-W1.pdf
Attachment: GCI Quote#24026664_01-M1 (2).pdf
Attachment: GCI Quote#24027376_01-W1 (2).pdf
Attachment: GCI Quote#24029555_01-W1 (2).pdf

Human Resources

10. C-8 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 3 22 2016.pdf

11. C-9 Administrative Salary Schedule Revision

Attachment: Admin Salary Schedule Revision.pdf

12. C-10 Proclaim April 24-30, 2016, as Administrative Professionals Week, and Wednesday, April 27, 2016, as Administrative Professionals Day in Clay County

13. C-11 Proclaim May 2-6, 2016, as Teacher Appreciation Week in Clay County, and Tuesday, May 3, 2016, as Teacher Appreciation Day

Instruction

14. C-12 Approve Consultant Agreement with Learning Forward (Federal Funds)

Attachment: Learning Forward Consultant Agreement March Board meeting.pdf

15. C-13 Guidelines for 2016-17 Special Pupil Requests and Non-Resident Admissions

Attachment: March 2016 - 2016-17 SPR Memo.pdf

16. C-14 K-12 Academic Support Services - Student Travel

Attachment: March 2016 - Student Travel.pdf

17. C-15 Letter of Agreement with Health-Tech Consultants, LLC

Attachment: HTC 21st Century LOA with CCSD 2015-2016.pdf

18. C-16 Approval to Advertise for Public Hearing for Instructional Resource Adoptions

Business Affairs

19. C-17 Budget Amendments for the Month of February 2016

Attachment: February 2016 Board Impact Stmt.pdf
Attachment: February 2016 Board BA.pdf

20. C-18 Request Approval of the 2016-2017 Payroll Calendars

Attachment: Payroll Calendars 2016-2017.pdf

21. C-19 Warrants and Vouchers for February 2016

Attachment: WARRANTS AND VOUCHERS FEB 2016.pdf

22. C-20 Monthly Property Report - February, 2016 - Furniture/Equipment

Attachment: Furniture-Equipment Report-February, 2016.pdf

23. C-21 Monthly Property Report - February, 2016 - AV Materials

Attachment: Audiovisual Report-February, 2016.pdf

24. C-22 Monthly Property Report - February, 2016 - Software

Attachment: Software Report-February, 2016.pdf

25. C-23 Monthly Property Report - February, 2016 - Vehicles

Attachment: Vehicles Report-February, 2016.pdf

26. C-24 Deletion of Certain Items Report - March, 2016

Attachment: Deletion Report-March, 2016.pdf

27. C-25 Write-off Uncollectible Check at School

28. C-26 Bid to Be Awarded March 2016

29. C-27 Monthly Financial Report for February, 2016

Attachment: scan.pdf
Attachment: scan.pdf
Attachment: PAGE 6 MONTHLY FINANCIAL FOOD SERVICE FEB 2016.pdf

Support Services

30. C-28 Deductive Change Order #1 (Direct Purchasing) for Lakeside Elementary/Lakeside Junior High School Lightning Protection

Attachment: CO 1 LES.LSJH Lighting Protection.pdf

31. C-29 Keystone Heights Elementary School Window Replacement Buildings 3-8 Contract Award

Attachment: KHE Window Replacement Bldgs 3-8 Bid Tab.pdf

32. C-30 Pre-Qualification of Contractors

Attachment: Contractor List 3,22,16.pdf

33. C-31 Annual Florida Inventory of School Houses (FISH) Certification

Attachment: FISH Certification - 2016.pdf

34. C-32 Window Replacement/Insulation Upgrade - Administration Contract Award

Attachment: Contract Award Admin Window Replacement.pdf

35. Adoption of Consent Agenda

Minutes: Prior to adoption of the Consent Agenda, Mrs. Gilhousen read the School Board's Resolution #16-13 (Consent Item C-2) in support of the Clay County Agricultural Fair, March 31-April 9, 2016.

Motions:
Motion to approve the Consent Agenda.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Ashley Gilhousen	- Aye
Elizabeth Condon	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

36. Recognize Skylar McGlynn and Elise Cluever 2015-2016 Clay County Volunteers of the Year, and State winner Susie Pelphrey

Minutes: Superintendent Van Zant recognized the Clay County Youth Volunteer of the Year winner, Skylar McGlynn, a junior at Orange Park High School, serving 1,017 hours since 9th grade. Elise Cluever was honored as the Clay County Adult category winner who volunteers at Ridgeview Elementary. The State Director of Volunteer & Community Services, Janine Rogers, was in attendance and presented a plaque to Susie Pelphry, state winner in the Senior category.

37. Recognize Sarah Lawson, recipient of the Governor's Shine Award

Minutes: 

Superintendent Van Zant recognized Lake Asbury Elementary School Principal, Sarah Lawson, for receiving the Governor's Shine Award which recognizes educators and administrators in Florida who make significant contributions to the field of education.   Mrs. Lawson was also nominated by the district as Clay County's 2016 Principal of the Year.

 

 

38. Recognize David Bradley, recipient of the Governor's Excellence in Education Award

Minutes: Mr. David Bradley, a Lakeside Junior High School teacher, was one of three Florida educators to be recognized with an Excellence in Education Award in honor of Black History Month by the Governor's office.

39. Career and Technical Education Presentation

Attachment: March 2016 Business Engagement.pdf
Minutes: Chereese Stewart, Director of CTE, used a visual presentation to explain the 3 Pillar Model of the Ford NGL Program. She focused on the first strand, Transforming Business and Civic Engagement.

Superintendent

40. D-1 Superintendent's Update

Minutes: 

Speaker from the Audience:  Keith Nichols - community gardens

Staff spoke briefly about a new opportunity.  NMSI (National Math and Science Initiative) has joined with the school district to offer their services to the Advanced Placement program in place at all 7 of our high schools.  NMSI will offer training to our teachers, support services for the teacher and students, and financial incentives for students, teachers, and the schools for reaching set goals. 

Superintendent Van Zant also stated the St. Johns River State College will partner with Orange Park High School to offer a program that allows for a student to enter as a 9th grader and after their 4 years at the school exit with an Associate of Arts degree.  The first meeting will beheld on the campus of SJRSC on March 28th at 6:30 pm.  There will be a formal presentation to the School Board in April.

Human Resources

41. D-2 Human Resources - Special Action A

Attachment: Special Action A 3 22 2016.pdf (Confidential Item)

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

42. D-3 Award RFP #16-BA-121 for HMO, PPO, HSA/CDH Medical Programs, and Review and Approve 2016-2017 Employee Plan A Medical and Supplemental Benefits Insurance Plans

Attachment: SBCC Board Mtg 3.22.2016final (2).pdf
Minutes: Ann Gebhard from Aon Consulting, reviewed the 2016-2017 Benefit renewal recommendations. Three responses were received for the RFP and after review of proposals and presentations, the RFP Committee, as well as the Insurance Committee, recommended United Healthcare. The percent decrease from 2015-2016 will be 2.85% plus a one-time overall premium credit totaling $1.9 million. Both Liz Crane and Betsy Condon, who served on the RFP Committee, spoke briefly about the recommendations and the Committee's work.

Motions:
Motion to approve	-
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes

Motion Minutes: Following discussion, the previous motion was withdrawn and restated as follows.

Motions:
Motion to approve the two recommended actions.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motion Minutes: 

Recommended Actions

• Award RFP #16-BA-121 for HMO, PPO, HSA/CDH Medical Programs to United Health Care and authorize Dr. Susan Legutko, Assistant Superintendent for Business Affairs, to finalize contract negotiations and execute the resulting agreement.
• Approve the Insurance Committee's recommendations for Plan A Medical, Medical Gap, Group Term Life & AD & D, Supplemental Life & AD & D, Short Term Disability, Dental, Vision, Accident and Injury Policy, Critical Illness, Whole Life, Flexible Spending Accounts, Health Savings Account and Plan B Coverage (employees with no Health Insurance) and the continuation of the Web Enrollment Program provided by Univers.

 

43. Speakers

Minutes: 

• Liz Crane - respect
• Laura Mayberry - teacher support
• Renna Lee Paiva - "Liars and Reality"

44. Comments

Minutes: Superintendent Van Zant made brief comments about our new relationship with United Health and wished all a Happy Easter. 

45. Comments

Minutes: Board Members spoke briefly about various topics. 

46. Comments

Minutes: Mr. Sikes mentioned the need to schedule an Executive Session to discuss pending litigation.  The Board will be contacted when more information is available.